ANSWER:
An overview of the duties and expectations for a graduate-level nurse leader who will be taking part in the deployment of a new nursing documentation system is provided in the introduction. The nurse leader’s participation will guarantee the system’s usability and acceptance among the affected nurses. The role description emphasizes the nurse leader’s influence on each level of the project and is based on the stages and duties of the Systems Development Life Cycle (SDLC).
Planning and Requirements, Part I Definition: – Work with stakeholders to determine and rank the nursing unit’s needs and objectives regarding the new documentation system.
– Perform a detailed examination of the nursing procedures, workflows, and documentation standards today.
– Recognise gaps and areas for improvement while considering the opinions and suggestions of the nursing team.
– Establish precise objectives and expectations for the implementation project based on the determined requirements.
– Assure the project goals align with the nursing unit’s and the hospital’s overarching strategic goals.
II. Analysis: Collect and examine data regarding the system’s possible influence on nursing practice in close collaboration with the implementation team.
– Determine whether the new system is compatible with the existing infrastructure and technology.
– Determine any possible dangers, difficulties, and obstacles to a successful implementation.
– Work with the nursing staff to determine whether they are ready for change and resolve any issues or resistance.
– Make suggestions for system customization or change based on nursing standards and best practices.
III. The New System’s Design:
– Active in the new nursing documentation system’s selection and customization.
– Verify that the system design supports efficient and effective nursing workflows.
– Work together on creating and validating system prototypes with the implementation team.
– Speak out in favor of user-centered design concepts while considering the nursing staff’s requirements and preferences.
– During the design phase, encourage communication and cooperation between the implementation team and the nursing staff.
IV. Implementation: – Lead and counsel the nursing staff as they switch to the new documentation system.
– Create and implement a thorough training program to ensure nurses are adept at utilizing the system.
– Keep an eye on the implementation process, spot any problems early on, and resolve them.
– Act as a source of information and support for nurses adjusting to the new system, offering ongoing education and help as required.
– Work with the implementation team to carry out user acceptance testing and ensure system functionality complies with nursing needs.
V. Post-Implementation Support: – Assess how the new documentation system has affected nursing practice and outcomes.
– Gather input from nursing staff and other stakeholders to pinpoint improvement areas.
– Work with the IT department and implementation team to resolve technical problems or system improvements.
– Offer continuing instruction and assistance to ensure nurses remain competent and confident when utilizing the system.
– Keep an eye on how the system is used, how documentation standards are followed, and how regulations are followed.
In conclusion, the nurse leader in this position will be essential to the effective rollout of the new nursing documentation system. The nurse leader will contribute to the system’s planning, analysis, design, implementation, and post-implementation support by actively participating in the SDLC phases and tasks. They will guarantee that the system is useable, acceptable, and in line with the needs and objectives of the nursing unit through their experience, leadership, and collaboration with the implementation team and nursing staff.
QUESTION:
Assume you are a nurse manager on a unit where a new nursing documentation system is to be implemented. You want to ensure that the system will be usable and acceptable for the nurses impacted. You realize a nurse leader must be on the implementation team.
To Prepare:
- Review the steps of the Systems Development Life Cycle (SDLC) and reflect on the scenario presented.
- Consider the benefits and challenges associated with involving a nurse leader on an implementation team for health information technology.
The Assignment: (2-3 pages)
In preparation of filling this role, develop a 2- to 3-page role description for a graduate-level nurse to guide his/her participation on the implementation team. The role description should be based on the SDLC stages and tasks and should clearly define how this individual will participate in and impact each of the following steps:
- Planning and requirements definition
- Analysis
- Design of the new system
- Implementation
- Post-implementation support